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Welcome to the official website of the Office of the University Registrar of the University of the Philippines Cebu.

Calendars

2023-2024 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2023-2024 UP Cebu M Business Administration Academic Calendar (trimestral)

2023-2024 UP Cebu M Education Academic Calendar (trimestral)

 

2022-2023 UP Cebu Academic Calendar, Revised for Second Semester and Midyear (semestral for Undergraduate, MSCS, MSES)

2022-2023 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2022-2023 UP Cebu M Business Administration Academic Calendar (trimestral)

2022-2023 UP Cebu M Education Academic Calendar (trimestral)

 

Previous Calendars

 

2021-2022 UP Cebu Academic Calendar, Modified for Second Semester and Midyear (semestral for Undergraduate, MSCS, MSES)

2021-2022 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2021-2022 UP Cebu M Business Administration Academic Calendar (trimestral)

2021-2022 UP Cebu M Education Academic Calendar (trimestral)

 

2020-2021 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2020-2021 UP Cebu M Business Administration Academic Calendar (trimestral)

2020-2021 UP Cebu M Education Academic Calendar (trimestral)

 

2019-2020 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2019-2020 UP Cebu M Business Administration Academic Calendar (trimestral)

2019-2020 UP Cebu M Education Academic Calendar (trimestral)

 

2018-2019 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2018-2019 UP Cebu M Business Administration Academic Calendar (trimestral)

2018-2019 UP Cebu M Education Academic Calendar (trimestral)

 

2017-2018 UP Cebu Academic Calendar (semestral for Undergraduate, MSCS, MSES)

2017-2018 UP Cebu M Business Administration Academic Calendar (trimestral)

2017-2018 UP Cebu M Education Academic Calendar (trimestral)

 

Flows and Forms

UP CEBU Office of the University Registrar Citizen’s Charter (2019)
It details all of the frontline services of the Office of the University Registrar, including step-by-step procedures showing the requirements, time, and fees involved for clients to get what they need.
In compliance with R.A. 9485, or the “Anti-Red Tape Act (ARTA) of 2007” and the provisions of R.A. 11032, also known as the “Ease of Doing Business and Efficient Government Service Delivery Act of 2018” and its Implementing Rules and Regulations (IRR).

How To

  • Request Online for Official Transcript of Records, Certifications, Honorable Dismissal, Permit to Transfer, prepared by the Office of the University Registrar
    • Track your document request here:
      (only for requests made on or after 2022 December 8)

ALL Other forms are accessible via your respective office of the college secretary (ocs) website

Apply for Health Clearance

As part of the post-quarantine measures following the Covid-19 pandemic, the usual Physical Examination (with laboratory examinations: Chest X-ray, CBC, and Urinalysis) as enrollment requirements shall be deferred temporarily until further notice. In lieu of the above, all incoming first years, including new graduate students, CFA applicants, and transferees who will be needing a health clearance shall be asked to submit an accomplished Health Declaration Form and a Mental Health Screening Form, online. Your answers are treated with utmost confidentiality. Specific instructions are as follows:

STEPS
  1. Fill out the UP Cebu Health Declaration Form and submit the accomplished form to the UP Cebu Health Services Unit (HSU) via email at [email protected].
  2. Fill out the Mental Health Screening Form and submit the accomplished form online.
    Your submitted form goes directly to the Guidance Services of the Office of Student Affairs (OSA).
  3. The UP Cebu Health Services Unit (HSU) shall clear the student and notify the Office of the University Registrar, after your submitted health declaration form and mental health screening form have been checked and verified.

For inquiries, please contact:

* You will be asked to comply with the requisite laboratory, medical, and dental examinations upon resumption of face-to-face classes.

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Apply for the new UP RFID

Submit Online the UP Cebu RFID Information Sharing Consent Form

Helpful Guides

UP Cebu RFID Guide for Students
UP Cebu RFID Guide for Faculty and Staff

UP Cebu RFID Picture Taking Guide

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Apply for University Clearance

University Clearance (online, fillable) – currently unavailable for necessary improvements

STEPS
  1. Secure and fill out the University Clearance (currently unavailable for necessary improvements). One copy only since online.
  2. Secure signatures as required, in order.
  3. Receive a copy of your accomplished University Clearance.

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Request for Change in Class Offerings

UPC Form to Request for Change in Class Offerings (online, fillable)

Notes
  1. This form is solely for the use of the Department or Program, when requesting for changes in class offerings: Change in Class Schedule, Change in Instructor, or Change in Room Assignment.
  2. This form is required for any changes in class offerings once pre-enlistment has started.
  3. Any change in the Class Schedule would mean a creation of a new section.

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Enrollment Guide

University of the Philippines Cebu Course Offerings


Please check the REGISTRATION NOTES for important information.

AY 2023-2024 Second Semester/Trimester
      • 2023 October 30-31 – Pre-enlistment for M Business Administration
      • 2023 November 7-9 – Registration Period for M Business Administration
      • 2023 November 17 – Last Day of Change of Matriculation
      • 2023 December 11-15 – Pre-enlistment for M Education
      • 2024 January 3-5 – Registration Period for M Education
      • 2024 January 12 – Last Day of Change of Matriculation
      • 2023 December 11-15- Pre-enlistment for Undergraduate and MS students
        (4:00AM to 9:00PM) Student Numbers starting with
        2023 December 11, Monday 2020 or below
        2023 December 12, Tuesday 2021
        2023 December 13, Wednesday 2022
        2023 December 14, Thursday 2023
        2023 December 15, Friday ALL

        *MSCS and MSES students may pre-enlist any day of the week.

      • 2024 January 16 to 19 – F2F REGISTRATION Period for Undergraduate, MS Computer Science, MS Environmental Studies, MS Environmental Science at the AS Hall
        Student Numbers starting with
        2024 January 16, Tuesday 2020 or below
        2024 January 17, Wednesday 2021
        2024 January 18, Thursday 2022 & 2023
        2024 January 19, Friday 2023 & ALL

        *MSCS, MSES and MSESC students may enroll any day of the week.

    • 2024 January 26 – Last Day of Change of Matriculation

STEPS

Step 1. Pre-enlistment
    1. Pre-enlist for your classes in the next term at https://sais.up.edu.ph/.
      Here is a Guide on How to Pre-enlist in SAIS.
    2. Follow your Program Checklist and Study Plan.
    3. Contact your college if you are unable to pre-enlist.
    4. You may still have tagged ineligibilities (Accounting, Library, OSA, OUR) in SAIS. Make sure to comply with these ineligibilities or to get in touch with the concerned office in order to clear you for pre-enlistment.
Step 2. Advisement

Please check with your College/Department/Program if Advising will be done online or face-to-face.

    1. Update your Program Checklist with your most recent grades.
    2. If F2F, generate and print your UP Form 5A (List of Enlisted Classes) in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEBFORM5A”. The SAIS interface looks like this.
      Present this to your Program Adviser along with your updated Program Checklist.
      If online, check with your College/Department/Program on communicating with your Program Adviser.
    3. Your Program Adviser will check your enlisted classes and tag you as “Advised”. Your Adviser will make the necessary changes in your schedule, as needed.
STEP 3. Scholarships and/or Tuition Discount

Your scholarships and tuition discounts should be reflected in SAIS.

▪ Are you eligible for the Free Higher Education Privilege (for undergraduate students only)? Click here.

UP Cebu shall implement Republic Act 10931 known as the Universal Access to Quality Tertiary Education Act of 2017 and its Implementing Rules and Regulations (IRR) that was approved and signed on 2018 February 22.

Anent to this are the Implementation Guidelines for the Grant of Free Tuition and Other School Fees in UP dated 2019 September 3.

▪ If you applied for a tuition discount (for undergraduate students only) via the Student Financial Assistance (SFA) Online portal or if you have a scholarship, the discount or privilege would have already been reflected in SAIS and your amount payable adjusted accordingly.

▪ If you have a Scholarship, please fill out the Scholars Enlistment Form.

▪ If you would like to apply for a student loan, fill up the form here: http://t.ly/jHnf, and email to [email protected].
We suggest doing this early, even submitting the loan form as early as Step 1 – Pre-enlistment.

For concerns in Step 3, you may get in touch with the Office of Student Affairs (OSA) at (032) 232 8187 local 115 or via email at [email protected] or visit them at Room 204, Administration Building.

Step 4. Payment

Non-paying students may proceed to Step 5.

You may also voluntarily opt out from availing the Free Tuition privilege. Should this be the decision, after submitting a duly accomplished Voluntary Opt-out Form, the student will pay the full tuition and other fees, as his/her contribution to the University.
Please refer to the Implementation Guidelines for the Grant of Free Tuition and Other School Fees in UP (pages 12-15) for the steps in the Opt-Out process.

    1. View your amount payable in SAIS, under Main Menu > Self Service > Student Center > Finances. Click here for a sample.
    2. Pay your tuition and other miscellaneous school fees in-person at the Cash Office (8AM to 3PM).
      If you are not able to pay in person, you may pay through Philippine Veterans Bank (21-0000-067) via online channels such as gcash, instapay, and bank transfers.
      If paying via GCash, please add 4 zeroes at the start to have 13 digits, 000021-0000-067.

    3. If paying online, make sure your payment status is COMPLETED or SUCCESSFUL.
      Email your proof of payment (must include amount paid, transaction date, time, and reference number) to your College Secretary’s Office.
      For GCash transactions, make sure to enable mobile or email notifications. Attach proof of completed payment from GCash SMS or GCash Email with InstaPay Trace Number. (also found in your GCash Inbox, “Your Bank Transfer Status” message)
      Incomplete information may lead to delays or the non-processing of your enrollment as your payment could not be verified.

      See samples below for correct proof of payment.



    4. Once payment has been verified, the Cash Office will post your payment in SAIS.
Step 5. Enrollment
    1. Your College Secretary’s Office will tag you as “Officially Enrolled” and generate your UP Form 5 Certificate of Registration and EOR (Electronic Official Receipt).
      You may generate and download a copy of your UP Form 5 Certificate of Registration in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEB_EOR_S”. Instructions here.
      Your UP Form 5 should have a “REGISTERED” watermark at the center of the page, and “Date Enrolled” at the bottom right of the page.
      Note: The UP Form 5 will generate ONLY when you are “Officially Enrolled“.

    2. You may also view your class schedule in SAIS, under Main Menu > Self Service > Student Center. Click here for a sample.
      Or, you may also generate your UP Form 5A (List of Enlisted Classes) in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEBFORM5A”. The SAIS interface looks like this.

    What is the difference between Form 5 and Form 5A?

    The Form 5A is a document that you can print from SAIS that lists all your enlisted classes for the term. It includes your class schedule, room assignment, instructors, and units enrolled.
    It also serves as your temporary Form 5 prior to final enrollment.

    After your Program Adviser has advised you, by checking your enlisted classes, and your College Secretary’s Office has officially enrolled you for the term, then your Form 5 (without the A) will be generated and issued.

    The UP Form 5 EOR is your official Certificate of Registration, which also serves as Official Receipt for paying students. Your Form 5 is considered valid when it has (a) the “REGISTERED” watermark; (b) the date enrolled; and (c) the date generated. The issuance of your UP Form 5 means that you are officially enrolled and that your enlisted classes are final and may no longer be changed.

    The only way to change your courses* (or subjects) after the issuance of your Form 5 is by requesting for a change of matriculation.

    Remember!
    The Form 5A is a temporary document, while the UP Form 5 EOR is the final record of your registration and enrollment in the University for the specified term.

    *Added Note:

    In UP, we call subjects “courses”, and we call courses “degree programs”, or “program” for short.
    You would hear an Iskolar say, “My program is BS Biology and I am taking the General Education course, Ethics 1, this First Semester”.

News

Online Application for Graduation Now Open

Online Application for Graduation for the Second Semester AY 2021-2022 is now available. The link to the online form will remain open until the deadline for Filing Application for Graduation on 2022 March 7, Monday. Please visit https://our.upcebu.edu.ph/flowsandforms/#graduation for the guide and the link to the online form. For inquiries and additional guidance, please contact your …

Pre-enlistment for the Second Semester AY 2021-2022

In view of the disruption brought about by Typhoon Odette, please take note of the change in schedules for Undergraduate Pre-enlistment and Registration. (pending approval by the UP President of the requested adjustment to the Second Semester Academic Calendar) Please be guided accordingly. Online Enrollment Guide Registration Notes AY 2021-2022 Second Semester/Trimester 2021 December 13-17 …

Pre-enlistment for the First Semester AY 2021-2022

Please take note of the following schedules for Pre-enlistment and Registration. Please be guided accordingly. Online Enrollment Guide Registration Notes AY 2021-2022 First Semester/Trimester 2021 July 26-27 – Pre-enlistment for M Business Administration 2021 August 2-5 – Registration Period for M Business Administration … 2021 August 23-27 – Pre-enlistment for M Education 2021 September 6-10 …