Online Enrollment Guide

University of the Philippines Cebu Course Offerings


Please check the REGISTRATION NOTES for important information.

AY 2022-2023 First Semester/Trimester
    • 2022 August 2-3 – Pre-enlistment for M Business Administration
    • 2022 August 9-11 – Registration Period for M Business Administration
    • 2022 August 19 – Last Day of Change of Matriculation
    • 2022 August 15-19 – Pre-enlistment for M Education
    • 2022 September 5-8 – Registration Period for M Education
    • 2022 September 16 – Last Day of Change of Matriculation
    • 2022 August 8-12 – Advance First Year Registration
    • 2022 August 9 to August 13 – Pre-enlistment for Continuing Undergraduate students
      Date (4:00AM to 9:00PM) Student Numbers starting with
      2022 August 9, Tuesday 2019- or earlier
      2022 August 10, Wednesday 2020-
      2022 August 11, Thursday 2021-
      2022 August 12, Friday ALL
      2022 August 13, Saturday ALL
    • 2022 August 30-September 2 – REGISTRATION Period for Undergraduate, MS Computer Science, MS Environmental Studies
    • 2022 September 12 – Last Day of Change of Matriculation

STEPS

Step 1. Pre-enlistment
    1. Pre-enlist for your classes in the next term at https://sais.up.edu.ph/.
      Here is a Guide on How to Pre-enlist in SAIS.
    2. Follow your Program Checklist and Study Plan.
    3. Contact your college if you are unable to pre-enlist.
    4. You may still have tagged ineligibilities (Accounting, Library, OSA, OUR) in SAIS. Make sure to comply with these ineligibilities or to get in touch with the concerned office in order to clear you for pre-enlistment.
Step 2. Advisement
    1. Your Program Adviser will check your enlisted classes and tag you as “Advised”.
    2. Your Adviser will get in touch with you should there be a need to change some of your enlisted classes.
      (Please check your UP emails regularly for notifications.)
Step 3. Enrollment

Are you eligible for the Free Higher Education Privilege? Click here.

3A. Non-Paying (Free Higher Education privilege)
    1. Your College Secretary’s Office will tag you as “Officially Enrolled” and generate your UP Form 5 Certificate of Registration.
      You may generate and download a copy of your UP Form 5 Certificate of Registration in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEB_EOR_S”. Instructions here.
      Your UP Form 5 should have a “REGISTERED” watermark at the center of the page, and “Date Enrolled” at the bottom right of the page.
      Note: The UP Form 5 will generate ONLY when you are “Officially Enrolled“.

    2. You may also view your class schedule in SAIS, under Main Menu > Self Service > Student Center. Click here for a sample.
      Or, you may also generate your UP Form 5A (List of Enlisted Classes) in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEBFORM5A”. The SAIS interface looks like this.
3B. Paying
    1. View your amount payable in SAIS, under Main Menu > Self Service > Student Center > Finances. Click here for a sample.

      ▪ If you applied for a tuition discount via the Student Financial Assistance (SFA) Online portal or if you have a scholarship, the discount or privilege would have already been reflected in SAIS and your amount payable adjusted accordingly.
      If not, you may get in touch with the Office of Student Affairs (OSA) at (032) 232 8187 local 115 or via email at [email protected] or message them via the OSA facebook page.


      ▪ If you would like to apply for a student loan, fill up the form here: http://t.ly/jHnf, and email to [email protected].
      We suggest doing this early, even submitting the loan form as early as Step 1. Pre-enlistment.
    2. After the adjustments have been reflected, pay your tuition and other miscellaneous school fees through Philippine Veterans Bank (21-0000-067) via online channels such as gcash, instapay, and bank transfers.
      If paying via GCash, please try using the old account number with 13 digits, 0021-006900-001.

    3. Make sure your payment status is COMPLETED or SUCCESSFUL.
      Email your proof of payment (must include amount paid, transaction date, time, and reference number) to your College Secretary’s Office.
      For GCash transactions, make sure to enable mobile or email notifications. Attach proof of completed payment from GCash SMS or GCash Email with InstaPay Trace Number.
      Incomplete information may lead to delays or the non-processing of your enrollment as your payment could not be verified.

      See samples below for correct proof of payment.


    4. Once payment has been verified, the Cash Office will generate your UP Form 5 Certificate of Registration and EOR (Electronic Official Receipt). Your College Secretary’s Office will then tag you as “Officially Enrolled”.
      You may generate and download a copy of your UP Form 5 Certificate of Registration in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEB_EOR_S”. Instructions here.
      Your UP Form 5 should have a “REGISTERED” watermark at the center of the page, and “Date Enrolled” at the bottom right of the page.
      Note: The UP Form 5 will generate ONLY when you are “Officially Enrolled“.

    5. You may also view your class schedule in SAIS, under Main Menu > Self Service > Student Center. Click here for a sample.
      Or, you may also generate your UP Form 5A (List of Enlisted Classes) in SAIS, under Main Menu > Reporting Tools > BI Publisher > Query Report Viewer > “UPCEBFORM5A”. The SAIS interface looks like this.
Others

If you have a Scholarship, please fill out the Scholars Enlistment Form.
You may get in touch with the Office of Student Affairs
at (032) 232 8187 local 115
or via email at [email protected]
or message them at http://fb.com/osa.upcebu.

What is the difference between Form 5 and Form 5A?

The Form 5A is a document that you can print from SAIS that lists all your enlisted classes for the term. It includes your class schedule, room assignment, instructors, and units enrolled.
It also serves as your temporary Form 5 prior to final enrollment.

After your Program Adviser has advised you, by checking your enlisted classes, and your College Secretary’s Office has officially enrolled you for the term, then your Form 5 (without the A) will be generated and issued.

The UP Form 5 EOR is your official Certificate of Registration, which also serves as Official Receipt for paying students. Your Form 5 is considered valid when it has (a) the REGISTERED stamp or watermark; (b) the date enrolled; and (3) the initials of your College Evaluator. The issuance of your UP Form 5 means that you are officially enrolled and that your enlisted classes are final and may no longer be changed.

The only way to change your courses* (or subjects) after the issuance of your Form 5 is by requesting for a change of matriculation.

Remember!
The Form 5A is a temporary document, while the UP Form 5 EOR is the final record of your registration and enrollment in the University for the specified term.

*Added Note:

In UP, we call subjects “courses”, and we call courses “degree programs”, or “program” for short.
You would hear an Iskolar say, “My program is BS Biology and I am taking the General Education course, Ethics 1, this First Semester”.