Flows and Forms

UP CEBU Office of the University Registrar Citizen’s Charter (2019)
It details all of the frontline services of the Office of the University Registrar, including step-by-step procedures showing the requirements, time, and fees involved for clients to get what they need.
In compliance with R.A. 9485, or the “Anti-Red Tape Act (ARTA) of 2007” and the provisions of R.A. 11032, also known as the “Ease of Doing Business and Efficient Government Service Delivery Act of 2018” and its Implementing Rules and Regulations (IRR).

How To

  • Request Online for Official Transcript of Records, Certifications, Honorable Dismissal, Permit to Transfer, prepared by the Office of the University Registrar
    • Track your document request here:
      (only for requests made on or after 2022 December 8)

 

  • Transfer Application from Other Constituent Universities (T1)

Visit website of the corresponding Office of the College Secretary (OCS) where desired degree program is being offered.

    • College of Communication, Art, and Design (CCAD) – OCS Website 
      • https://ocs-ccad.upcebu.edu.ph
        • Bachelor of Arts in Communication
        • Bachelor of Fine Arts
        • Certificate in Fine Arts
    • College of Science (CS) – OCS Website
      • https://ocs-cs.upcebu.edu.ph
        • Bachelor of Science in Biology
        • Bachelor of Science in Computer Science
        • Bachelor of Science in Mathematics
        • Bachelor of Science in Statistics
    • College of Social Sciences (CSS) – OCS Website
      • https://ocs-css.upcebu.edu.ph
        • Bachelor of Arts in Political Science
        • Bachelor of Arts in Psychology
        • Associate in Arts (Sports Studies)
    • School of Management (SoM) – OCS Website
      • https://ocs-som.upcebu.edu.ph
        • Bachelor of Science in Management

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


ALL Other forms are accessible via your respective office of the college secretary (ocs) website
  • College of Communication, Art, and Design (CCAD) – OCS Website 
    • https://ocs-ccad.upcebu.edu.ph
  • College of Science (CS) – OCS Website
    • https://ocs-cs.upcebu.edu.ph
  • College of Social Sciences (CSS) – OCS Website
    • https://ocs-css.upcebu.edu.ph
  • School of Management (SoM) – OCS Website
    • https://ocs-som.upcebu.edu.ph

Apply for Health Clearance

As part of the post-quarantine measures following the Covid-19 pandemic, the usual Physical Examination (with laboratory examinations: Chest X-ray, CBC, and Urinalysis) as enrollment requirements shall be deferred temporarily until further notice. In lieu of the above, all incoming first years, including new graduate students, CFA applicants, and transferees who will be needing a health clearance shall be asked to submit an accomplished Health Declaration Form and a Mental Health Screening Form, online. Your answers are treated with utmost confidentiality. Specific instructions are as follows:

STEPS
  1. Fill out the UP Cebu Health Declaration Form and submit the accomplished form to the UP Cebu Health Services Unit (HSU) via email at [email protected].
  2. Fill out the Mental Health Screening Form and submit the accomplished form online.
    Your submitted form goes directly to the Guidance Services of the Office of Student Affairs (OSA).
  3. The UP Cebu Health Services Unit (HSU) shall clear the student and notify the Office of the University Registrar, after your submitted health declaration form and mental health screening form have been checked and verified.

For inquiries, please contact:

* You will be asked to comply with the requisite laboratory, medical, and dental examinations upon resumption of face-to-face classes.

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Apply for the new UP RFID

Submit Online the UP Cebu RFID Information Sharing Consent Form

Helpful Guides

UP Cebu RFID Guide for Students
UP Cebu RFID Guide for Faculty and Staff

UP Cebu RFID Picture Taking Guide

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Apply for University STUDENT Clearance

Please access the University Student Clearance request form here.

Note that this online clearance system is not applicable to graduates beginning the First Semester/Trimester of AY 2022-2023 until the First Semester/Trimester of AY 2023-2024. Graduates during this period use the automatic and internal online clearance mechanism via Google Sheets.

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Request for Change in Class Offerings

UPC Form to Request for Change in Class Offerings (online, fillable)

Notes
  1. This form is solely for the use of the Department or Program, when requesting for changes in class offerings: Change in Class Schedule, Change in Instructor, or Change in Room Assignment.
  2. This form is required for any changes in class offerings once pre-enlistment has started.
  3. Any change in the Class Schedule would mean a creation of a new section.

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