UP Cebu Enrollment Guide for New First Year Undergraduate Students

Congratulations on your admission to the
University of the Philippines Cebu!               
We are excited to welcome you to the UP Cebu Community.

This guide is designed to help you navigate the enrollment process. It provides step-by-step instructions for securing your medical certificate, submitting requirements, enrolling in courses, exploring tuition payment options, and tracking important deadlines.

Please review each section carefully to ensure a smooth and successful enrollment experience.

✋ Before you proceed, please take time to read the University of the Philippines Privacy Notice for Students. 

👉 Students under 18 years old must complete the Data Privacy Consent Form signed by a parent or guardian.

STEP 1:  Secure a Medical Certificate

▶️   Visit the UP Cebu Clinic (Health Services Unit) between 1 – 26 June 2026
           ✧   Clinic Hours:  Monday–Friday 8:00–11:00 AM; 1:00–3:00 PM

▶️   Make sure that you have read and completed the Certification and data privacy consent forms specific for the pre-enrollment health assessment (PEHA):

▶️  Complete the Pre-Enrollment Health Assessment procedures:
     1.   Medical Examination

      • Get a request form from the clinic for the required tests: 
        • Chest X-ray
        • CBC (Complete Blood Count) 
          • You may go to any laboratory of your choice or use our affiliated laboratory, Alpha Diagnostic Center (corner F. Ramos St. and Echavez Ext, Cebu City, 6000 Cebu, Tel. No. (032) 254 7305).
      • Make a photocopy of your results (you will not be able to borrow originals once submitted).  
      • Place the original results and one ID picture in a long brown envelope. 

    2.  Dental Examination 

      • Have a dental check-up by a dentist of your choice. 
      • If you have dental issues, get them treated before getting your medical certificate.  

▶️   Submit the original results to the UP Cebu Clinic.

▶️  Complete the PhilHealth YAKAP (Yaman ng Kalusugan Program) registration.  

▶️   Request a Medical Certificate 

      • Fill out the required form at the clinic.
      • The UP Cebu physician will review and sign your medical certificate.

👉 For inquiries, please contact the UP Cebu Clinic (HSU):  
📞 (032) 233 6042 local 317     or   📧 [email protected]. 

STEP 2. Get Your Documents Ready

🗃️   Prepare the following documents for submission to the Office of the University Registrar. 

🗃️   All physical copies must be arranged in the exact order listed below.

🗃️   Ensure all documents are clear and complete

#

Documentary Requirement

Details

Online Copy

Physical Copy

1

UPCAT Notice of Admission

or

UP Cebu Offer of Admission

Must show name, degree, and campus.  Print one copy of notice from UPCAT online portal or of the
email from UP Office of Admissions

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2

Two (2) copies of 2×2 ID photos

Colored, recent, and RFID-ready. Please refer to the RFID picture taking guide

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3

Completed Student Directory Form

Print a physical copy of the completed Student Directory Form and attach one of the 2×2 ID photos from #2  

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4

Medical Certificate

From UP Cebu Clinic (Step 1)

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5

Form 137 Grades 7–12 (Official Secondary Permanent Records)

Important: 
If your JHS and SHS are the same:
JHS-SHS Form 137 (Grades 7–12) must be original, complete, and printed.

 If JHS and SHS are different:
Form 137-JHS (Grades 7–10) must be stamped as a certified true copy and attached to the Original printed Form 137- SHS (Grades 11–12).
Form 137-SHS (Grades 11–12) must not be stamped as a Certified true copy.

Use computer-generated Form 137 Letter Request to request a copy of Form 137 for UP Cebu. Review the letter and ensure that the school complies with the specified remarks

Student-initiated submission
The school may release the document to the student as the letter request authorizes the bearer to hand-carry the document in a sealed envelope. The student is not allowed to open the sealed envelope.

Direct-to-school option
If a school prefers to send Form 137 directly, students must present proof of the transaction or a certification from the school confirming that the document will be submitted in this manner, preferably indicating the expected date of submission.

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6

Original Form 138
(High School Report Card)

For Grade 12
(2 Semesters)

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7

Notarized Affidavit of Non-Enrollment and Gap Year (if applicable).

Required for students who did not enroll in college immediately after their last enrollment in Senior High School

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8

One (1) Original copy of PSA Birth Certificate

Attach a copy of the Local Civil Registry (LCR) Birth Certificate if any essential detail on the PSA Birth Certificate is unclear or unreadable

👉 AASS and Varsity Program entrants must secure at least two original copies of their PSA Birth Certificate—one to be submitted to the Office of the University Registrar (OUR), and one personal copy for use in future participation in sports activities or events.

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9

Certificate of Good Moral Character

Signed by principal or guidance counselor. The stated purpose must be either:
“Valid for Admission” or
“For whatever legal purpose this may serve.”
Any other stated purpose will not be accepted.

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10

Notarized Voluntary Opt-Out Form  (if applicable)

Submit the notarized Voluntary Opt-out Form only if opting out of the Free Higher Education program under RA 10931

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📌 Entrance credentials become permanent records of the University of the Philippines Cebu upon submission to the Office of the University Registrar and can no longer be borrowed for any purpose.  Applicants should keep photocopies (if needed) for future use.

STEP 3: Register and Submit Requirements Online

💻    You will receive an email from the Office of the University Registrar (OUR) containing a personalized access code for the UP Cebu Student Registration Form.  Use the form to register online and upload the required documents [Items 1, 2, 3, 6, 7,8, and 10 (if applicable)] listed in Step 2.

💻    Application for the RFID is embedded in the Registration form. To learn more about the UP Cebu RFID, please refer to the guide for students.    You will receive an email notification from the OUR once your RFID is ready.

💻   Complete the online registration as soon as you receive the email or before the deadline indicated therein.

STEP 4: Submit Physical Copies of Documents to the OUR

📁   Hand-carry the original copies of the required documents listed in Step 2 to the OUR during the Registration Period for New First Year students   

🗓️  29 June – 3 July 2026
🕔  8:00–11:00 AM; 1:00–4:00 PM
📍  UP Cebu Performing Arts Hall

📁  The OUR will issue an Admission Slip after verification of documents.

📌YOUR ACCEPTANCE TO THE UNIVERSITY OF THE PHILIPPINES CEBU IS PROVISIONAL SUBJECT TO THE  SUBMISSION AND VERIFICATION OF ORIGINAL COPIES OF THE REQUIREMENTS (1, 4, 5, & 6) LISTED IN STEP 2.

STEP 5: Enroll in Your Assigned Program

1️⃣    Proceed to your College Secretary and present your Admission Slip.

2️⃣    Your courses and class schedule will be encoded, after which you will be issued a Form 5A (Temporary Form 5).

3️⃣   Review your Form 5A and ensure that all listed courses match your study plan.  Access the online copy of your study plan and checklist here.  

4️⃣   Students eligible for the Free Higher Education program will not be required to pay tuition and other fees and will be issued Form 5 marked “Officially Registered.”

5️⃣   Students who voluntarily opt out of the Free Higher Education program (# 10 in Step 2) will be issued the Form 5 after paying tuition and other school fees (Step 6).  

Notes on RA 10931 :
Universal Access to Quality Tertiary Education Act of 2017

UP Cebu’s implementation of  Republic Act 10931 known as the Universal Access to Quality Tertiary Education Act of 2017 is guided by:

    •  UP Cebu students may also voluntarily opt out from availing the Free Tuition privilege. Should the student voluntarily opt out, the student will pay the full tuition and other fees, as his/her contribution to the University (pages 12-15  for the steps in the Opt-Out process).

STEP 6:  Pay Tuition and Other School Fees

💳 Students who voluntarily opt out of or are not eligible for  the Free Higher Education program can choose from the following payment options:

    1.   In-person payment    
      • Proceed to the UP Cebu Cash Office, present Form 5A, and pay the full amount billed.    
    2.  Online payment  
      •   Pay through Philippine Veterans Bank (Acct. No. 21-0000-067) by using online channels such as GCash, InstaPay, PESONet, and bank transfers.    

  1. 📌When paying via GCash, ensure that four zeroes are added at the beginning of the reference number to make it 13 digits (000021-0000-067).
      • Make sure that payment status shows COMPLETED or SUCCESSFUL
        • For GCash transactions, make sure to enable mobile or email notifications.
      • Attach proof of completed payment from GCash SMS or GCash Email with InstaPay Trace Number (also found in your GCash Inbox, “Your Bank Transfer Status” message)
        •  The proof must clearly show the amount paid, transaction date, time, and reference number.  

See samples below for correct proof of payment. 

💳  Email your proof of payment to the College Secretary of your respective college for verification.

College of Communication, Art, and Design  @  [email protected] 
College of Science                                                      @ [email protected] 
College of Social Sciences                                     @ [email protected] 
School of Management                                            @ [email protected]

💳 Upon confirmation of payment, the College Secretary will issue your Form 5 marked “Officially Registered.”.

You are now officially registered as a
New First Year student of UP Cebu!

 📌 Remember to activate your UP email account to receive notifications and access the learning management system and other electronic resources of UP Cebu.

🗓️ Important Dates To Remember  

1 – 26 June 2026 🏥  Medical and dental examination to obtain medical certificate from UP Cebu Clinic
 See email from UP Cebu 🌐 Deadline for online submission of required documents and Student Registration Form (with RFID application)
29 June – 3 July 2026  📋 Enrollment period for New First Year students and submission of Physical Copies of Requirements
3 – 7 August 2026 📝  Regular Registration Period for continuing students for the First Semester AY 2026-2027
10 August 2026  (Monday) 🎒  First Day of Classes
∗ University Orientation Program for First Year Students (9:00 AM – 12:00 NN, Performing Arts Hall)
∗ College Orientation for First Years (1:30 PM)

📌 Important Reminders

    • Keep copies of all submitted documents for your records. Documents submitted to the OUR cannot be borrowed at any time.
    • The OUR will not return original copies.
    • Keep your Form 5, study plan, and checklist for the duration of your studies.

📌 Need Help?

You may also read  Frequently Asked Questions (FAQ)

 

 Updated 20 April 2026

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