UP Cebu Contingency Action in light of the COVID-19

10 March 2020

MEMORANDUM NO.:  CLDC-2020-052

TO : ALL FACULTY THROUGH THE DEANS
ALL STUDENTS THROUGH THE OSA; USC CHAIR
ALL OFFICE HEADS

FROM : ATTY. LIZA D. CORRO
Chancellor, UP Cebu

SUBJECT : UP Cebu Contingency Action in light of the COVID-19


Proclamation No. 922 of the Office of the President of the Philippines signed on 8 March 2020 declared the country to be in a state of public health emergency, ordering all government agencies and local government units to cooperate and mobilize necessary resources to combat the coronavirus (COVID-19). The President’s declaration was based on the recommendation of the Department of Health (DOH), which raised the Philippines’ coronavirus alert system to Code Red-Sublevel 1, due to the first case of local transmission.

The DOH has noted that “Once there is sustained community transmission or increasing number of local cases whose links cannot be established, the strategy will be shifted from intensive contact tracing, to the implementation of community level quarantine or lockdown and possible suspension of work or school”.  As of writing, DOH already announced 35 confirmed cases in the country.

In light of these volatile, uncertain and complex developments, UP Cebu is elevating its pre-emptive measures to ensure that the exposure of our constituency to infection from the virus spread is further minimized. Pending further advisories from the government, we strictly enforce the following guidelines for all constituency to abide.

A. On Academic Matters

In line with Memorandum No. OVPAA 2020-31 on Academic Contingency Plan in Light of COVID-19, all UP Faculty members are required to shift to blended learning, and be able to adjust their pedagogy to virtual learning platforms in the event of class suspensions. This is based on the premise that UP ought to continue providing learning opportunities in the midst of possible class suspensions.As we prepare everyone to be able to effectively implement the virtual learning platforms, we enjoin all faculty members and students to please respond to the survey, which the Office of the University Registrar (OUR) is circulating. This is intended for us to identify the most appropriate platform to use in this state of emergency, while the OVPAA continues to explore possible institutional subscriptions for accessible video-conferencing platforms (e.g. Zoom), that will enable students to attend classes and teachers to provide inputs and respond to questions virtually.

Kindly click this short link for the survey form and respond to it on or before 5pm of 13 March 2020: https://forms.gle/85npDLzfCRwNuafd8

PE and NSTP classes and other academic activities involving potential exposure to unidentified risks in public spaces/communities, will be temporarily suspended, until further health advisory.

B. Administrative Matters

Mass gatherings and huge assemblies are highly discouraged, per advisory of the WHO. We thus, shall:

    1. Suspend all activities organized by outsiders inside the campus.
    2. Ensure that all activities organized by UP Cebu constituents will have enough space accommodation for participants thus we limit up to only 40% of the space capacity of our facilities (e.g. only 30 people in AVR 1; 120 in PAH and AS Hall).
    3. Suspend all activities involving large numbers of outsiders/non-UP participants, where individual monitoring/tracing will be difficult.

As it is, while we do our best to take institutional measures, we are once again highly advised to take personal precautions and promote everyday preventive actions including the following:

  • Stay home when you are sick, except to get medical care.
  • Cough etiquette: cover your coughs and sneezes with a tissue, then throw the tissue in the trash.
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Maintain social distancing (e.g. hugging, hand shaking, etc.)
  • Refrain from interacting with animals. Animals will not be allowed inside the buildings.

Our Health Services Unit (HSU) is closely coordinating with the UP System public health officials and the DOH in monitoring any developments so we are all guided accordingly. The HSU will closely monitor organized activities and make appropriate recommendations. A form is to be accomplished before event approval. Organizers of activities would have to sign a conforme to abide by the guidelines and recommendations made by the HSU. Added precautionary measures may be recommended for certain activities. The HSU shall also closely monitor the strict enforcement of guidelines for concessionaires, the cafeteria and ongoing constructions.

Guests and UP constituents traveling from affected areas, are required to fill out and submit to the HSU their declaration of travel history.

The Campus Maintenance Office (CMO) shall frequently clean touched surfaces and objects daily; disinfect the rooms on a regular basis; and ensure the supply of hand soaps and alcohol. For activities involving common use of equipment/gadgets, disinfection of said equipment or gadget is necessary before and after every use.

The Safety and Security Unit (SSU) shall monitor the temperature of visitors upon entry. Persons with temperature above 37.5°C will be referred to the HSU for further evaluation. Visitors shall also duly register with SSU and fill up a declaration form, and observe their itinerary of visit.

During this emergency period, all UP Cebu constituents are expected to show their IDs upon entry.

For strict compliance.

 

[MEMO OUR-2018-08] No Campus Activities on 15-16 September 2018, UPCAT Schedule

29 August 2018

MEMORANDUM NO. OUR-2018-08

TO : ALL UP CEBU CONSTITUENTS

FROM : PROF. MAY CHRISTINA G. BUGASH, University Registrar

SUBJECT : No Campus Activities on 15-16 September 2018, UPCAT Schedule

The UP College Admission Test (UPCAT) is scheduled on 15-16 September 2018. In this regard, please be reminded that there will be no classes or activities allowed in the campus on these dates.

For your information and strict compliance.

Thank you.

Noted by:

ATTY. LIZA D. CORRO
Chancellor

[MEMO OUR-2018-09] Official Form 5 eOR Processing from August 30 to September 7 for All Undergraduate Students for the First Semester AY 2018-2019

30 August 2018

MEMORANDUM NO. OUR-2018-09

TO : ALL CONCERNED OFFICES, ALL UNDERGRADUATE STUDENTS

FROM : PROF. MAY CHRISTINA G. BUGASH, University Registrar

SUBJECT : Official Form 5 eOR Processing from August 30 to September 7
for All Undergraduate Students for the First Semester AY 2018-2019

Please be informed that the processing of the Official Form 5 eOR of all undergraduate students for the First Semester AY 2018-2019 will start on August 30 and end on September 7, Friday.

In the attached flow chart, this would include all activities starting from Ⓐ:

  • tuition calculation in compliance of RA 10931;
  • tagging of Scholarship and ST (socialized tuition) discounts;
  • payment and printing of eORs for all undergraduate students who are not eligible (click here to know if you are or are not eligible) for Free Tuition or voluntarily opting out;
  • printing of eORs for all undergraduate students who are eligible for Free Tuition; and
  • validation of enrollment for all undergraduate students.

For your guidance.

Thank you.

Noted by:

ATTY. LIZA D. CORRO
Chancellor

Convocation of Scholars and Awardees on 9 May 2018, Wednesday, 9:00AM, PAH

Please be informed of the Convocation Program in honor of Scholars and Awardees on 9 May 2018, Wednesday, 9:00AM, at the Performing Arts Hall. We had to move the schedule from its original date of 2 May 2018 to pave way for Centennial Activities.

Our guest speaker for the event is Ms. Mary Anne J. Alcordo-Solomon, Bachelor of Business Management Class of 1983.

 

[MEMO OUR-2017-07] Implementation of PDLC Memorandum No. 17-21B

22 August 2017

MEMORANDUM NO. OUR-2017-07

SUBJECT : Implementation of PDLC Memorandum No. 17-21B

To aid in the implementation of PDLC Memo No. 17-21B ​​and OVPAA & OVPPF Joint Memorandum No. 1​​, these processes will be followed for UP Cebu.

[MEMO OUR-2017-07] Implementation of PDLC Memorandum No. 17-21B

Students who do not qualify (based on PDLC 17-21B #1a, b, c) and are no longer eligible to enjoy the privilege of free tuition and other fees, may still, however, apply for financial assistance, or discount under the University’s Socialized Tuition System. They will proceed with the enrollment as usual, and pay tuition and other fees on or before Friday, 25 August 2017.

For your guidance.

Thank you.

Noted:

ATTY. LIZA D. CORRO
Chancellor

Click here for the UP Cebu Refund or Voluntary Opt Out Form.

[Memo CLDC-2017-081-1] Updated Guidelines for Undergraduate Enrollment for the First Semester AY 2017-2018

Memo PDLC-17-21A, dated 31 July 2017, states:

  1. A student desiring to avail of the tuition subsidy or financial support has to submit a duly accomplished application form together with the required supporting documents. Pending decision on his application, his enrollment shall be processed until assessment of all payable tuition and other fees. Decision on his application shall be released days before 25 August 2017.
  2. For graduate students and non-applicants for subsidy or financial support, their enrollment shall be processed and they may pay the assessed tuition and other fees immediately.
  3. Deadline for payment of tuition and other fees shall be on 25 August 2017.

Pursuant to Memo PDLC-17-21A, the following updated guidelines shall be observed during the registration period for Undergraduate Students, and applies only for this semester’s enrollment.

Classification

Process

Payment

SFA Applicant

Option A: Enlist and validate courses, but assessment and payment will be done only when SFA results have been released. Deadline for payment of tuition and other fees shall be on 25 August 2017. (Memo PDLC-17-21A)
Option B: Avail of a student loan, pay ₱46.50, and complete the enrollment process. Form 5/eOR will be issued. Interest shall be waived on loans which are paid within four (4) months. (1294th BOR Meeting on 13 December 2013)

Non-SFA Applicant

Proceed with the enrollment as usual, and pay tuition and other fees within the registration period. During the registration period.

For your information and guidance.

Thank you.

[Memo CLDC-2017-081-1] Updated Guidelines for Undergraduate Enrollment for the First Semester AY 2017-2018

[Memo CLDC-2017-071] Guidelines for Undergraduate Enrollment for the First Semester AY 2017-2018

Enrollment for First Semester AY 2017-2018 will proceed as scheduled from July 31, Monday, to August 4, Friday.

The following guidelines shall be observed during the registration period for Undergraduate Students, and applies only for this semester’s enrollment.

  1. Students who applied to the Student Financial Assistance (SFA) program (for Free Tuition and/or Socialized Tuition) will be asked to apply for a student loan and only pay the ₱46.50 student fund to complete the student’s registration and be reflected as fully enrolled in SAIS.
    SFA application results are expected to be released no earlier than August 4, Friday. The loan amount, thereafter, will be reassessed and students will have to pay only the tuition corresponding to their SFA classification.
    Loans paid within the four (4) month period from enrollment will not bear any interest.
  2. Students who did not apply to the SFA will proceed with the enrollment as usual. They may pay their tuition and other fees within the registration period.

For your information and guidance.

Thank you.

[Memo CLDC-2017-071] Guidelines for Undergraduate Enrollment for the First Semester AY 2017-2018